Configure Default HK Condition for Rooms after Expiry of Inventory Blocks

Stay is enhanced to allow users to configure the default housekeeping condition to which a room must be reverted once an inventory block created for a room expires.

The default housekeeping condition can be configured when:

  • Creating reasons for inventory blocks/maintenance requests

  • Creating inventory blocks for rooms

Permissions

The following existing permissions must be assigned to use this feature:

  • InventoryOOO

  • InventoryOTM 

  • ReadHousekeeping 

  • WriteHousekeeping

  • StayWriteTenantInventoryBlockMaintenanceReasons

  • StayWritePropertyInventoryBlockMaintenanceReasons

Reasons for Inventory Blocks/Maintenance Requests

Users can select the default housekeeping condition to which a room must be reverted when creating reasons for inventory blocks/maintenance requests in the Add Reason pop-up screen (All Settings ➜ Back of House ➜ Reasons for Inventory Blocks/Maintenance Requests ➜ Add). A new single-select drop-down list, Default HK Condition, has been added to the screen that displays the following options:

  • Pickup

  • Occupied Clean

  • Vacant Clean

  • Occupied Inspected

  • Vacant Inspected

  • Dirty

  • In Progress

Users can select the housekeeping condition to which the room must be reverted after the inventory block for the room expires.

A screenshot of a computer AI-generated content may be incorrect.

The default housekeeping condition can be selected when creating reasons both at the tenant and property levels.

A new column, Default HK Condition, has been added to the Reasons for Inventory Blocks/Maintenance Requests screen that displays the housekeeping condition selected for the reason associated with the inventory block.

The default housekeeping condition selected can be changed when the reason is modified in the Edit Reason pop-up screen.

A new option, Default HK Condition, has been added to the filter icon in this screen that allows users to filter reasons based on the default condition selected.

Creating Inventory Blocks for Rooms

Users can select the default housekeeping condition to which a room must be reverted when creating inventory blocks for rooms in the Add pop-up screen (Rooms Mgmt ➜ Inventory Blocks ➜ Add). A new single-select drop-down list, Default HK Condition, has been added to this screen. By default, when users select an inventory block in the Inventory Block drop-down list, the Default HK Condition is displayed as Pickup.

A screenshot of a computer AI-generated content may be incorrect.

When users select a reason for the inventory block in the Reason field configured with a default housekeeping condition, the condition is populated automatically in the Default HK Condition drop-down list. Users can select different housekeeping condition if required.

When users click Save, the inventory block is created for the room with the selected housekeeping condition to be applied once the block expires. A new column, Default HK Condition, has been added to the Inventory Blocks section of the Housekeeping screen that displays the default housekeeping condition selected when creating a block. This column is also displayed when the inventory blocks are printed.

A new option, Default HK Condition, has been added to the filter icon in this screen that allows users to filter records based on the default condition selected.

When users clear the inventory block created for a room manually using the Clear Blocks option, the room defaults to the default housekeeping condition selected for the block.

Creating Inventory Blocks for Rooms from Tape Chart

Users can select the default housekeeping condition to which a room must be returned when creating inventory blocks for rooms in the New Inventory Blocks pop-up screen (Dashboard ➜ Tape Chart ➜ Select a room ➜ Create Inventory Block). A new single-select drop-down list, Default HK Condition, has been added to this screen. By default, when users select an inventory block in the Inventory Block drop-down list, the Default HK Condition is displayed as Pickup.

A screenshot of a computer AI-generated content may be incorrect.

Users can select a different condition if required. When users clear the inventory block created for a room manually using the Clear Inventory Block option, the room defaults to the default housekeeping condition selected for the block.

Reports

A new column, Default HK Condition, has been added to the Out of Order Rooms report (Dynamic). This column displays the default housekeeping condition configured for an inventory block.